Windows 7 And Other Software Treasures
Everyone desires to complete their work load faster and easier. But, many users do not realize they have the power under their fingertips. There are many advanced features in the various applications they use each and every day that will allow them to work more efficiently, accomplish more, and make life less stressful.
Many power users are aware of the advanced functionality and use them to complete routine tasks in a couple of seconds. Many of these features are shortcuts, others are menu options. Once you discover them and begin to use them in your own workflow you will want to find others and utilize them as necessary. When you add up the amount of time you can save as an aggregate, you will notice you have added anywhere from minutes to hours in time saved as well as effort expended.
Some of the Windows shortcuts includes the often underutilized Windows Key. Whenever you need to view the specifications of your system use the key combination Windows Pause to open a window comprised of your systems information. If you have to perform any type of troubleshooting, this window can become very handy. Included in Windows 7, users can add their favorite applications to the taskbar and pin them for future use. Users can also employ the Windows key with a number to execute programs in the taskbar. For example Windows 1 will launch the first application, Windows 2 will execute the second, and so forth. If you have a need to change the mode of display when you attach any type of projector or your laptop to external monitor, all you need to do is choose the Windows P combination.
If you need to execute a certain application, rather than return to the Start menu, use the Windows R combination.
Whenever the Windows Update function has installed the latest security patches and fixes you are left with rebooting your system to complete the installs. If you have a document or file that is open and you have not saved your work you will lose everything. There is a solution. By going into Windows Update from within the Control Panel and changing the settings that states you can download available updates with the choice of installing them, you will not have to worry about losing edits that were unsaved.
If you enjoy a certain folder view and want to retain it whenever you open a folder, that can be fixed. Open any folder, choose the tab that says Organize, and choose the option entitled Folder and Search. By choosing a tab named View, then the Apply to folders button, you can now set the default view you want. Within Windows 7 the new Library feature lets users bring a realm of organization to their files. Users should get to know the ins and outs of Windows Libraries in order to gain a higher level of functionality.
Many users have a large amount of icons representing applications and many of these are not used very often. In order to clean up the system tray of these rarely used programs all they have to do is drag and drop the icons to the minimized area on the taskbar. Now they can be found when needed and out of the range of visibility when not being used. Many users employ the taskbar but don't realize its hidden features. If you hold down the Shift key while at the same time clicking an icon you will be able to bring up a very new instance of the application. If you want to execute a program as an administrator. Use the Control Shift combination. And you can always drag the file icon from your desktop to the taskbar, pinning it to the jump list representing the application. Users can also press down the Control key in order to open a file associated with a particular application.
When using Microsoft Office, users can locate various Web services that will convert their PDF files to a format Word will recognize. Users that perform the same tasks over and over again should create a macro that will automate their workflow. These macros can also be assigned to various keys as well as user chosen buttons on the toolbar. There many instances where users have to scroll through a very long document or file. By choosing the View tab and utilizing the Thumbnails functionality they will be able to move very rapidly from one page to the next. Stripping formatting from a file before moving into Word is very simple to perform. First copy the text in question and choose the Paste Special option from the edit menu, then choose Unformatted Text. You will be able to remove the original formatting and paste in regular text. Documents can also be kept secret and private by using a password under the Tools menu, then General Options.
Outlook allows you to search for e-mails you may have lost or deleted, by including deleted items. Under the Tools menu, you can drill down through Options, then Preferences, then choose Search Options. Move to the Deleted Items box and choose to include your messages from the folder holding deleted items. If you continue to receive notifications when an e-mail arrives, this can be disabled. Again by going to the Tools menu, going to your e-mail options, then advanced options, you can uncheck any or all boxes pertaining to new items.
A quick way to open a new worksheet when you're working in Excel is to use the key combination Shift F11.
Many browsers have the ability to accept various plug-ins and add-ons that change everything about the way your browser operates. Users should take caution when adding these features as well as be careful about where they have been downloaded from, as browser add-ons and plug-ins have known to be used to carry and installed malware. A good browser shortcut to use is to type the main domain name of the URL you desire and use the Control Enter key combination. This will automatically place the WWW and COM at the beginning and end of the address. If you enjoy reading RSS feeds, many browsers now have the option to load your feeds in a browser window. You also have the ability to add additional feeds subscriptions.
A Windows 7 training video should be part of every user's collection of study materials, as the online training course is a great advantage for users to learn how they can best utilize Windows to their benefit. Time saving procedures that make life easier, new undiscovered features, and advanced options and functionality are included in the GCT Learning UK training, available now.
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